The meeting notes or documents contain the list of topic discussed, the list of participants and the result of discussion are known as meeting notes It is also called meeting minutes. The meeting note typically describes the event of the meeting and relative answers or decision for the problems. Company organizes the meeting notes in the form of letter and sent it to the participants. The meeting minutes are normally recorded during the meeting so that the employees have record what is happened in meeting. The meeting notes are sent to those participant which are not able to attend the meeting.
Meeting notes contain some basic information such as; date and timing of meeting, name of the participants, subject or agenda of the meeting, decision made by the participants and any other discussion related to the business are include in meeting notes. Nowadays formal meeting notes are also sent through e-mails and messages. The main purposes of meeting notes are to record what action have been decided and then at the end they record the summaries of the decisions of each participants. After the meeting the meeting minutes and report are discussed by the chairman of the company and taken decision in the betterment of the organization.